How to make Outlook/Office365 suggest and/or enforce a particular homonymous recipient?
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A newly hired colleague came in recently, who has the same name as another colleague (who has an entirely different role and job, and works in a different department).
Our corporate email addresses are based on the name of the person, and now Outlook resolves two addresses:
j.smith@corporate.com (pre-existing)
john.smith@corporate.com (new colleague)
I need to communicate heavily with the new colleague, but I mis-pick the address in the auto-complete every other email I send. The other colleague doesn't really complain and understands but the need for constant double-cheking is annoying.
Is there any way (rules, etc) to instruct Outlook to at least notify me when I use the "incorrect" address and point out I should use the other one ? Some kind of automation to replace one address with the other would also be acceptable at the moment.
microsoft-outlook microsoft-office office365 microsoft-outlook-2016
asked Dec 3 at 9:16
Alex
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0
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A newly hired colleague came in recently, who has the same name as another colleague (who has an entirely different role and job, and works in a different department).
Our corporate email addresses are based on the name of the person, and now Outlook resolves two addresses:
j.smith@corporate.com (pre-existing)
john.smith@corporate.com (new colleague)
I need to communicate heavily with the new colleague, but I mis-pick the address in the auto-complete every other email I send. The other colleague doesn't really complain and understands but the need for constant double-cheking is annoying.
Is there any way (rules, etc) to instruct Outlook to at least notify me when I use the "incorrect" address and point out I should use the other one ? Some kind of automation to replace one address with the other would also be acceptable at the moment.
microsoft-outlook microsoft-office office365 microsoft-outlook-2016
asked Dec 3 at 9:16
Alex
1064
Using the built-in option in Outlook, you may create a rule to defer delivery of the messages so you can have some time to double check the recipient email addresses. If you want to get a prompt when using the incorrect address, you may have to use VBA code. See the link below for reference: slipstick.com/how-to-outlook/…
– Yuki Sun
Dec 4 at 9:24
@YukiSun that page didn't come up during my googling, I'll take a look
– Alex
Dec 4 at 11:22
add a comment |
up vote
0
down vote
favorite
up vote
0
down vote
favorite
A newly hired colleague came in recently, who has the same name as another colleague (who has an entirely different role and job, and works in a different department).
Our corporate email addresses are based on the name of the person, and now Outlook resolves two addresses:
j.smith@corporate.com (pre-existing)
john.smith@corporate.com (new colleague)
I need to communicate heavily with the new colleague, but I mis-pick the address in the auto-complete every other email I send. The other colleague doesn't really complain and understands but the need for constant double-cheking is annoying.
Is there any way (rules, etc) to instruct Outlook to at least notify me when I use the "incorrect" address and point out I should use the other one ? Some kind of automation to replace one address with the other would also be acceptable at the moment.
microsoft-outlook microsoft-office office365 microsoft-outlook-2016
asked Dec 3 at 9:16
Alex
1064
A newly hired colleague came in recently, who has the same name as another colleague (who has an entirely different role and job, and works in a different department).
Our corporate email addresses are based on the name of the person, and now Outlook resolves two addresses:
j.smith@corporate.com (pre-existing)
john.smith@corporate.com (new colleague)
I need to communicate heavily with the new colleague, but I mis-pick the address in the auto-complete every other email I send. The other colleague doesn't really complain and understands but the need for constant double-cheking is annoying.
Is there any way (rules, etc) to instruct Outlook to at least notify me when I use the "incorrect" address and point out I should use the other one ? Some kind of automation to replace one address with the other would also be acceptable at the moment.
microsoft-outlook microsoft-office office365 microsoft-outlook-2016
microsoft-outlook microsoft-office office365 microsoft-outlook-2016
asked Dec 3 at 9:16
Alex
1064
asked Dec 3 at 9:16
Alex
1064
asked Dec 3 at 9:16
Alex
1064
asked Dec 3 at 9:16
Alex
1064
asked Dec 3 at 9:16
Alex
1064
1064
Using the built-in option in Outlook, you may create a rule to defer delivery of the messages so you can have some time to double check the recipient email addresses. If you want to get a prompt when using the incorrect address, you may have to use VBA code. See the link below for reference: slipstick.com/how-to-outlook/…
– Yuki Sun
Dec 4 at 9:24
@YukiSun that page didn't come up during my googling, I'll take a look
– Alex
Dec 4 at 11:22
add a comment |
Using the built-in option in Outlook, you may create a rule to defer delivery of the messages so you can have some time to double check the recipient email addresses. If you want to get a prompt when using the incorrect address, you may have to use VBA code. See the link below for reference: slipstick.com/how-to-outlook/…
– Yuki Sun
Dec 4 at 9:24
@YukiSun that page didn't come up during my googling, I'll take a look
– Alex
Dec 4 at 11:22
Using the built-in option in Outlook, you may create a rule to defer delivery of the messages so you can have some time to double check the recipient email addresses. If you want to get a prompt when using the incorrect address, you may have to use VBA code. See the link below for reference: slipstick.com/how-to-outlook/…
– Yuki Sun
Dec 4 at 9:24
Using the built-in option in Outlook, you may create a rule to defer delivery of the messages so you can have some time to double check the recipient email addresses. If you want to get a prompt when using the incorrect address, you may have to use VBA code. See the link below for reference: slipstick.com/how-to-outlook/…
– Yuki Sun
Dec 4 at 9:24
@YukiSun that page didn't come up during my googling, I'll take a look
– Alex
Dec 4 at 11:22
@YukiSun that page didn't come up during my googling, I'll take a look
– Alex
Dec 4 at 11:22
add a comment |
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Using the built-in option in Outlook, you may create a rule to defer delivery of the messages so you can have some time to double check the recipient email addresses. If you want to get a prompt when using the incorrect address, you may have to use VBA code. See the link below for reference: slipstick.com/how-to-outlook/…
– Yuki Sun
Dec 4 at 9:24
@YukiSun that page didn't come up during my googling, I'll take a look
– Alex
Dec 4 at 11:22